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Formal Letter Generator

Formal letters from 12 templates: leave, resignation, NOC, bank and complaint letters

Letter details
Leave empty for a one-day leave.
Your details

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Signature and style
Signature image (optional)

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Without one, the letter leaves space for you to sign by hand.
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11 highlighted gaps still to fill. Fill in the fields, or edit the text directly.
To, [Manager's name] [Manager's designation] [Company]
Subject: Application for casual leave [Leave dates]

Dear [Manager's name],

I request casual leave for [Number of days] [Leave dates], [Reason].

I will finish my pending work before I leave, and [Colleague covering for you] has agreed to look after anything urgent in my absence. I will be reachable on my phone if something cannot wait.

I request you to kindly approve my leave.

Yours sincerely,
[Your name]
[Your designation]

Runs entirely in your browser. Nothing you type or upload is sent to us or stored.

You are responsible for the documents you create here. Check every detail, and the rules that apply to you, before you use, sign or send them. Terms of use

How to Use

  1. Choose a letter: leave application (office or school), resignation, experience or relieving letter request, NOC, bank requests, complaints, authority letter or offer acceptance.
  2. Fill in the letter details (dates, names, reasons) and your details. Gaps still to fill are highlighted in the live preview.
  3. Tap Edit the text to change any wording, the subject or the salutation. “Back to template text” starts again from the fields.
  4. Optionally add a photo of your signature and choose a sans or serif font.
  5. Tap Download PDF, Word (.docx), Print, or Copy text to paste the letter into an email.

Formal letters in plain English

Banks, schools, housing societies, municipal offices and HR departments in India still run on written requests. A short, clear letter in the expected layout gets handled faster than a long one. This letter generator has 12 templates written in plain Indian business English. You fill in the details, check the live preview, change any words you like, and download the letter as a PDF or Word file, or copy the text into an email.

The parts of a formal letter

From, (your name, address, phone)
Date: 15 October 2026
To, (designation, organisation, address)
Subject: one line saying what you want
Salutation: Dear Sir/Madam,
Body: 2–4 short paragraphs
Closing: Yours faithfully,
Signature and name
Enclosure: documents attached

Many Indian offices expect the “From” and “To” blocks, the date on its own line and a Subject line. The subject is often all a busy officer reads before deciding where the letter goes, so make it specific: “Request to change address for account no. 12345678901” works better than “Request”.

Which template to use

SituationTemplateUsually addressed to
Days off from workLeave application (office)Your manager
Child or student absentLeave application (school)The Principal
Leaving a jobResignation letterYour manager, copy to HR
Proof of past employmentExperience / relieving letter requestThe HR Manager
Passport, visa, higher studiesNOC request to employerHR or your manager
New address, closing an account, cheque bookBank templatesThe Branch Manager
Leakage, parking, noiseComplaint to housing societyThe Secretary
Garbage, streetlights, water, roadsComplaint to municipal officeThe Ward Officer
Someone collects or submits on your behalfAuthority letterThe office concerned
Accepting a job or internshipOffer acceptanceThe person who sent the offer

Example

Asha needs three days off for her sister's wedding. She picks Leave application (office), enters 15 to 17 October 2026, and types her reason as “as I have to attend my sister's wedding in Jaipur”. The tool counts the days and writes the subject “Application for casual leave from 15 October 2026 to 17 October 2026” and the opening line “I request casual leave for 3 days from 15 October 2026 to 17 October 2026, as I have to attend my sister's wedding in Jaipur.” She names the colleague covering for her, downloads the PDF and emails it to her manager.

Tips for letters that get results

  • One letter, one request. Don't mix an address change with a cheque book request; banks route them to different desks.
  • Give the numbers they need: account number, employee ID, flat number or complaint number. For bank letters, write the full account number, because the branch uses it to find your account.
  • Match the closing to the greeting. Use “Yours faithfully” with “Dear Sir/Madam” and “Yours sincerely” when you greet the person by name. Schools traditionally use “Yours obediently”.
  • Attach self-attested copies (signed and dated photocopies) of ID or address proof, and list them as enclosures.
  • Keep a copy and ask for an acknowledgement: a stamped receiving copy, a complaint number or an email reply.
  • Banks often have their own forms for address change and account closure, and may ask for fresh KYC. Take the letter with you, but expect to fill in their form too.
  • For complaints, describe what, where and since when, and say exactly what you want done. Photos help: mention them as enclosures.

What you type stays in your browser. Nothing is uploaded or saved.

Frequently Asked Questions

In this order: your name and address (From), then the date, then the recipient's designation and address (To). Then a one-line Subject, a salutation such as “Dear Sir/Madam”, two to four short paragraphs, a closing such as “Yours faithfully”, your signature and name, and any enclosures. This tool lays the letter out in that order.

Use “Yours faithfully” when you start with “Dear Sir/Madam” and don't know the person's name. Use “Yours sincerely” when you greet the person by name. Letters to a school principal traditionally end with “Yours obediently”.

Yes. Tap “Edit the text” to change the recipient, subject, salutation, body and closing freely. Your edits are used in the PDF, Word file and copied text. “Back to template text” discards them.

Yes. Tap “Word (.docx)” to download a file you can open and edit in Microsoft Word, Google Docs or WPS Office. You can also download a PDF or copy the text.

A signed letter that allows another person to do a specific task for you, such as collecting a debit card, a document or a parcel. It should name the person, their relation to you and their ID proof, say exactly what they may do, and include their specimen signature. Banks and offices may still ask for their own form.

No. The letter is put together in your browser. Your name, address, account numbers and signature image are not uploaded or stored anywhere.